CILIPS Chartered Institute of Library and Information Professionals in Scotland
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CILIPS seeks new Professional Registration Support Officers

Category: News


CILIPS and the national PRSO network are seeking to appoint at least two new volunteer Professional Registration Support Officers to provide consistent, well-informed training and advice to CILIP members in Scotland who are working towards Professional Registration (PR) or revalidation. Please see below for the full role description and send expressions of interest with a personal statement demonstrating your suitability for the role to by 31st July. Thank you!


Professional Registration Support Officer – Role Description


Role: Professional Registration Support Officer (PRSO)

Purpose of role: To be part of a small team of volunteer PRSOs and provide consistent, well-informed training and advice to CILIP members in Scotland, who are working towards Professional Registration (PR) or revalidation.

You should: 

  • Be a member of CILIP who has achieved Certification, Chartership or Fellowship

You should ideally:

  • Have some experience of delivering training to others (face-to-face or online)
  • Have some experience of planning and delivering events
  • Live or work in Scotland


You will work with both the CILIPS team and the national PRSO network to:

  • Provide consistent and well-informed training and advice to candidates working towards any level of PR
  • The PRSO network works with the CILIP Sector Development Team and Professional Registration Panel (PRP) to maintain the currency and relevance of learning materials to support PR, available via CILIP’s website
  • Deliver a range of training sessions (‘Getting started with PR’, ‘Meet your PRSO and Assessor’, etc.) in the region and nationally for candidates (or support other facilitators to deliver).  Support is available from the local Regional Member Network/Devolved Nation committee members and other PRSOs, and all training currently takes place on Zoom due to Covid-19.  Face-to-face training events will resume at some point.
  • Work as part of the UK PRSO network to answer enquiries (usually emails) on a rota basis from any candidates seeking guidance on PR, irrespective of region
  • Once experienced, you will work with other PRSOs to train and support new PRSOs

Time Commitment:

  • The PRSO will be expected to attend one or two meetings a year with CILIPS staff to discuss plans and how CILIPS can support them.
  • For regional/national training sessions the PRSO will be expected to deliver (or support) at least two sessions per year, depending on demand. The facilitator should expect to allow half a day for preparation and one day for the training, plus travel time per session if in person. Support with developing training will be fully provided by CILIPS.
  • Ad hoc support for candidates by email and telephone is difficult to quantify, but would very rarely exceed an hour per week and CILIPS staff would provide support.
  • PRSOs are expected to meet regularly with their fellow PRSOs to agree and share training materials, rotas, receive reports from CILIP and from Professional Registration Panel etc.  We currently meet on Zoom once a month (12 meetings a year, of which a PRSO is expected to attend at least 6).
  • A PRSO will be appointed for two years. At the end of the period a PRSO can, subject to having met the required standards during the period of office, renew or resign the post.


  • Work alongside experienced Information Professionals in many different roles from across Scotland and the UK
  • Provides evidence for Professional Registration criterion 3, and PKSB sections 12.5, 12.6, 8.6 and 8.7, amongst others.
  • Opportunities to attend events and training (development opportunities).
  • Discount on CILIP membership dues for Regional Member Network/DN committee members.
  • Travel expenses.
  • Social opportunities with fellow committee members.
  • Flexible working is welcomed, currently online meetings.

Recruitment process: Expressions of interest should be sent to by 31st July and will be reviewed by the Head of CILIPS in conjunction with the CILIP Workforce Development Manager. We are aiming to appoint at least 2 new PRSOs.

How to apply:

  • Expressions of interest should be sent to by 31st July
  • You should provide a personal statement demonstrating your suitability for the role.
  • Submit this as a Word document of no more than one side of A4.

Role of CILIP: CILIP’s Workforce Development Manager provides relevant training support for the PRSOs and maintains the currency and relevance of learning materials to support PR, in collaboration with the PRSOs network. The Vice Chair of the Professional Registration Panel is responsible for communication between the Panel and the PRSOs.

If you would like to learn more about this role, please contact

Applicants are encouraged from all sectors and should ideally work or live in Scotland. CILIP is committed to championing diversity, inclusion and representation. Applications are particularly welcome from groups that have been historically underrepresented on our committees, including candidates living with a disability, LGBTQ+ candidates and candidates from black and minority ethnic communities.

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