Governance Structure from January 2014
The governance structure of CILIP in Scotland comprises a Consultative Council drawn from the wider membership and a Board of Trustees.
The Director of CILIPS is responsible for advising and assisting Council and the Trustee Board with the formulation and execution of CILIP policy as it relates to CILIP in Scotland. The Chief Executive of CILIP, acts as the liaison officer to CILIP in Scotland and attends Council meetings as an observer. CILIPS Consultative Council meetings are open to all CILIPS members. However, only elected members are entitled to vote.
For more information about CILIPS' governance procedures, please see the rules and regulations.
Members of the Trustee Board are also charity trustees for CILIP in Scotland and have additional duties and responsibilities as laid out by the Office of the Scottish Charity Regulator (OSCR).
The Board has a remit to:
- formulate and keep under review the general policy of CILIP in Scotland;
- co-ordinate policy issues referred to it;
- undertake responsibility for the financial management of CILIPS; and
- deal with internal issues of CILIPS including constitutional issues;
The affairs of CILIPS shall be managed by the Trustee Board. The Board will comprise:
- Immediate Past-President
- Honorary Treasurer
- 12 elected Trustees
- 9 Trustees directly elected by CILIPS members;
- 3 Trustees elected by the Consultative Council from its membership.
- The quorum shall be seven.
- Only those members who are eligible to vote at Board elections shall be eligible for election to the Board.
CILIPS Consultative Council
There shall be a minimum of two Council meetings a year to discuss and help develop CILIPS’ policy, to advise on operational issues and to provide a consultative mechanism for the Trustee Board as required.
The Council is constituted as follows:
- President of CILIPS;
- Immediate Past-President – who will chair the meetings;
- Honorary Treasurer;
- 1 representative of each active branch in Scotland;
- 1 representative of each CILIP group with an active committee in Scotland;
- 2 representatives directly elected by CILIPS members;
- The quorum will be one more than half of the total number of Council members at the time.
Members can raise issues/matters of concern by asking the Director to place an item on the Consultative Council agenda. It is also possible to raise items of urgent business at Council under AOCB. Council agendas have a standing item "Branch and Group Issues" to allow representatives the opportunity to bring particular issues to the attention of Council. Branch representatives are also expected to provide a report at each Council meeting on recent activities.
All minutes from 2014 will be made available online here.
Calendar of Council and Committee Meetings
The AGM is held in June during the CILIPS Annual Conference and:
- receives and considers the CILIPS Annual Report;
- provides an opportunity for members to raise issues and questions about CILIPS on the agenda by advance notification.
Task and Finish Groups
These are ad hoc single item project groups drawn from Council and wider membership. From time to time Council may delegate certain deliberations or projects, especially those requiring more detailed discussion to a Task and Finish Group who report their conclusions to Council.